Product stock management
Learn how to manage your product stock levels in the app
For detailed guidance on how to handle the initial backdating of your product and material stock, please download and read our Inventory Bootcamp eBook.
We'll cover:
- How product stock levels are calculated
- What are starting stock levels?
- How product stock increases
- How product stock decreases
- Product counts
Product stock levels
Product stock levels in the app are calculated using a perpetual method. Your starting adjustment, along with all manufactures, orders and adjustments are used to calculate your present-day stock on hand level.
Starting stock levels
Your initial stock levels for each product are created from your starting adjustments. Starting adjustments represent the stock on your shelf on your account start date.
Increasing product stock
Product stock can be increased by adding manufactures each time you produce a new batch of the made item.
Decreasing product stock
Product stock is decreased each time you create a new order containing the item sold.
Product counts
There are seven different stock tallies available for your products and variations, all showing slightly different information about your inventory levels. On Hand, Committed, Available, and Potential appear on the product list page by default; Shipped is also available there, but hidden until you switch it on. Made and Sold appear only on your Product detail page.
Product list page
| On Hand | This is the physical stock level representing all adjustments up to the present day and should represent exactly what is actually "on your shelf." This includes unshipped orders, as these are still technically on hand in stock, although not available to sell, and excludes any stock that has been consigned. If your historical adjustments are incorrect, this value can be negative. |
|---|---|
| Committed | This is the total quantity of your unshipped orders for this product. When an order is marked as shipped, the stock will move from this count to your Shipped count (more details below). |
| Available | This is the total of stock on hand with committed stock removed. It represents the amount of stock you have available for sale and excludes any stock that has been consigned. If your current stock committed is more than your current physical stock, this can become a negative number - in this case, it usually indicates that you need to create more manufactures to fulfill any outstanding orders. |
| Consigned | The quantity of product stock you have transferred to external Locations via Transfers. |
| Shipped | This is the total quantity of shipped orders of this product — essentially your count of fulfilled orders. It’s hidden by default; switch it on with Show or hide columns if you want to see it on the list. |
| Potential | This is how many complete units you could make right now, based on your production potential — your available material stock and your recipe. For products with variations, this is the combined potential across all active variations. |
Potential is available on Indie plans and above.
Product detail page
| Made | This is the total quantity of the product you have produced by entering manufactures. |
|---|---|
| Sold | The total quantity of product included in all orders, shipped and unshipped. |
Want to see these tallies across your whole catalogue at once? Check out the Product Stock report.
Need Help?
Still have questions about using Product Stock in your account? Please get in touch, and we'll be happy to help.